Purchasing Agent

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Company Overview

Upchurch is a rapidly growing, full-service building engineering company providing mechanical, plumbing, HVAC, and electrical services across the southeastern United Stes. Founded in 1970 and headquartered in Horn Lake, MS, Upchurch has grown through both organic expansion and stregic acquisitions, establishing a strong repution for quality, reliability, and service excellence. We offer end-to-end solutions—from design and installion to ongoing maintenance and emergency support—helping clients maximize building performance, energy efficiency, and equipment lifespan.

Position Summary

The Purchasing Agent manages the end-to-end Purchase Order (PO) lifecycle within BOPs under the Upchurch opering model. You’ll standardize intake, buying, expediting, receiving, and 3way mch to support the field across divisions (mechanical, plumbing, electrical). Success means merials are the right place, right time, right price—with clean documention for AP and audit readiness.

Key Responsibilities

PO Intake & Creion

• Convert approved requisitions into POs with correct job # / cost code / phase code and tax; apply delivery instructions and site contacts.

• Valide quotes, unit pricing, freight terms, and lead times; tach vendor confirmions, cut sheets, and submittal references.

• Enforce BOPs PO SOP and spend approval mrix (e.g., <$[X] PM, <$[Y] Ops, ≥$[Z] Director).

Vendor Management & Sourcing

• Maintain preferred supplier lists and pricing agreements for core cegories (pipe/valves/fittings, fixtures, wer heers/boilers, electrical/plumbing consumables, rentals, subcontract services).

• Run RFQs, compare applestoapples, negotie terms (price breaks, freight, returns, warranty), and recommend awards.

• Complete vendor onboarding (W9, COI, credit app, lien waivers, safety docs).

Order Tracking & Expediting

• Monitor PO stus from issue → ETA → receipt; expedite backorders and process substitutions/alternes with PM approval.

• Coordine willcall vs. directtosite shipments; include dropsite maps, ge codes, and staging notes.

• Publish a weekly Open PO / PastDue / ETA log to PMs and superintendents.

Receiving, 3Way Mch & AP Support

• Capture receiving docs (packing slips, delivery tickets, photos) and reconcile quantities.

• Perform 2/3way mch (PO ↔ receiving ↔ invoice); resolve price variances and credits; process PO changes.

• Partner with AP for invoice holds, sales/use tax issues, and monthend accruals.

Da Integrity & Reporting

• Maintain item masters, calogs, units of measure, and price lists; keep vendor cards current.

• Track KPIs: cycle time, ontime delivery, price variance, cost savings, invoice exception re.

• Produce Buyout Savings Summary and Open PO Dashboard for leadership.

Process, Safety & Compliance

• Apply One Upchurch purchasing policies and audit requirements; standardize temples (RFQ, PO, change order, receiving/NCR).

• Support safety/quality goals in procurement decisions; ensure submittal alignment and warranty registrion.

Qualificions

• 3+ years in purchasing/procurement; construction/MEP or industrial service (strongly preferred).

• High school diploma or GED required

• Associe’s/Bachelor’s in Supply Chain/Business (preferred).

• ERP/Procurement proficiency (e.g., Viewpoint/Vista, Sage 300 CRE, Procore, NetSuite, or company system) and Excel/Sheets (VLOOKUP/XLOOKUP, Pivot Tables).

• Cost coding, taxability, freight terms (FOB/Incoterms), 2/3way mch; understanding of plumbing/HVAC/electrical merials.

• Skills:Negotiion, vendor relions, detail oriention, urgency, and clear written/verbal communicion.

• Other: Valid driver’s license for occasional site/warehouse visits; able to pass background/drug screen.

Physical & Work Requirements

• Must be able to travel 80-100% of the time.

• Office/warehouse/site environment; occasional lifting up to 30 lbs, walking in warehouses/yards, and visiting jobsites.

• Standard business hours with occasional after hours expediting to meet project needs.

Benefits:

• Competitive salary based on experience.

• Health, dental, and vision insurance.

• Paid time off and holiday pay.

• Opportunities for professional development and certificion assistance.

Equal Employment Opportunity:

Upchurch Companies provides equal employment opportunities to all employees and applicants. We prohibit discriminion and harassment of any type based on race, color, religion, age, sex, nional origin, disability stus, genetics, protected veteran stus, sexual oriention, gender identity or expression, or any other characteristic protected by federal, ste, or local laws.

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